FileShare Migration Manager for SharePoint

If your organization is planning to consolidate multiple corporate file shares, web-based document sources, and personal drives into a centrally managed SharePoint repository, FileShare Migration Manager will help you accelerate this process. With built-in crawling and analysis capabilities, and the ability to automatically build out SharePoint site and folder hierarchies, you and your team can avoid an arduous, time consuming, manual migration effort.

Key Benefits

• Reduce migration costs by up to 90%.
• Accelerate the consolidation of multiple corporate file shares, web-based document sources, and personal drives into a centrally managed SharePoint repository.
• Make your document assets more searchable and accessible by mining-out the rich metadata you didn't even know existed.
• Maximize your investment in existing content.

Supported Source Systems

• Network File Shares.
• Personal drives.
• All web-based intranet and extranet document repositories.
• Enterprise File Sharing and Document Management Systems including: eRoom, and Documentum.

Key Features

• Crawl and inventory your files

  The first step in a file share migration is knowing what you have that is important. Migration Manager allows you to quickly generate a complete list of all the documents living on your network file shares, websites, and personal drives.

• Analyze your content

  Powerful filtering, sorting, and visualization tools allow you to identify the important aspects of your existing document content, such as hierarchies, authorship, subjects and categories. These tools allow you to make more informed decisions when organizing your target SharePoint sites.

• Mine-out and enrich document metadata

  Valuable metadata locked within your Office documents can be automatically mined-out and promoted to columns where it becomes more visible. Using powerful tagging tools, additional metadata can be added to enrich your files, facilitating better categorization and search-ability.

• Auto-Generate sites and folder hierarchies

  Automatically build out SharePoint sites and folder hierarchies using existing document metadata.

• Develop custom transformations

  For complex migration scenarios, Migration Manager has a built-in actions framework, allowing developers to write custom transformations.

• Migrate to SharePoint Online or on-premise

  Choose the best platform, Website Migration Manager works seamlessly with hosted versions of SharePoint or traditional on-premise installations.

FileShare Migration Manager can import content from any HTTP accessible location, and will import content depending on how the crawler options are set.

Using the tools within FileShare Migration Manager, it is possible to select and isolate any visual content within a HTML page. This gives a greater flexibility in selection of content, that can be used during a migration. .

In FSMM's List View you can do searches and filters for any content that you want. You can filter any column property in or out, do a search for a word, a phrase, a file name, or a file type. Any content can be found using the search and filter tools, from one item to a group of items.

Aside from the out-of-box set of Actions, the FSMM actions framework allows for custom actions (see Custom Action integration) to be added. There is no limit for the number of custom actions that can be added to the framework, giving the application a greater flexibility.

CSV files can be imported or exported for the purposes of editing, or adding content to a migration. A typical use, would be to export some content to a CSV file, send it to it's department and let that department make any necessary changes, and then import it back into the workspace with the updated material.

Log files are created and stored for all migrations. These files give a breakdown of all actions that took place during a migration.

Command Line execution is possible with FSMM. Whether the options are selected in the UI or through the command line, the running of the actual migration can be done through the command line. This allows for the migrations to be done "in batch" by being scheduled. 

Allows for users to be mapped across the Active Directory Domains during a migration. This lets multiple domains to be migrated together, as well as to migrate across to new domains.

Certain types of script can be crawled and migrated by FSMM. While there are a few different types of Script languages that can be migrated (JavaScript, Active X, Flash, etc.), FSMM only supports Client Side Script. Any script that can be interacted with on a page, is not supported.

You can copy documents and many types of list items to a target machine that does not have the Metalogix service installed, but the four edit information fields will not be preserved. The four edit information fields are: 

Created: The date and time that the list item was created. 

Modified: The date and time that the list item was last modified. 

Created By: The user who created the list item. 

Modified By: The user who last modified the list item. 

All standard interactions with SharePoint are done remotely, however, if the Metalogix Extension Service is used then some interactions with SharePoint are done through the Object model, which is local through the SharePoint site.

The SharePoint Content Type editor allows for content types to be created and edited within the workspace and within SharePoint. These content types can then be migrated to a target site.

Custom templates can be used during the migration. Before beginning your migration, please ensure that your custom template has been manually moved to your target site. Once there you can migrate and map content to the custom template.

It is possible to create your own custom actions for FileShare Migration Manager. Any custom actions that are created will be displayed in both the Actions Menu in the toolbar, and in the actions section when using the right-click function. For some sample custom actions, please contact Metalogix.