Professional Archive Manager for Files Overview
Integrated HSM (Hierarchical Storage Management) engine to drive the archiving process that controls file lifecycle management. Connects to bloated file servers and stores documents onto separate, more cost-effective storage media.
Key Features
Features of Professional Archive Manager for Files
File Server Archiving
Professional Archive Manager for Files is a software-based enterprise file archiving solution compatible with MS File Server, EMC Cellera File Mover and NetApp OnTap Filer.
The integrated HSM (Hierarchical Storage Management) Engine drives the archiving process that controls file lifecycle management. Professional Archive Manager for Files connects to overworked file servers and re-directs documents onto separate, more cost-effective storage media.
Professional Archive Manager for Files can also control the length of time for which messages are archived, in accordance with relevant industry and legal regulations. Archived messages and attachments can then be retrieved, deleted and restored by authorized users.
Single Instance Storage
Single Instance Storing automatically archives only one instance of a multiply saved document. Professional Archive Manager for Files checks whether identical files have already been saved by means of Single Instance Method (MD5 check sum logic). Multiple versions of the same file are avoided and every authorized user is still able to access and edit the document as usual. Storage space is significantly minimized.
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Archiving Methods
Predetermined times are set for scheduled file archiving jobs. The IT Administrator can manage the time period of these jobs for documents of a certain type, exceeding a certain size, age or from particular users. The Professional Archive Manager for Files Manager is the Admin tool that allows the various filters to be added to jobs for specific archiving options.
Archiving Options:
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All files including directory structure
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Specific File Types (e.g. MS-Word)
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Files exceeding a specific size
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Files starting at a specific creation or edit date
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Files which have not been accessed since a specific date
Global File Management
Manage multiple domains of File Server environments in different locations around the world. Create archiving jobs from remote servers and replace stored files using HTML shortcuts. Network flexibility and offsite systems improve the adaptability of file archiving infrastructures. Via the web portal, archived files are easily accessible from worldwide locations.
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Compliance Management
The IT Administrator can set retention times on documents for complete control of the file lifecycle with regards to litigation. After designating a file with a deletion time, one can assign a ‘keep alive period’ that warns the administrator that the retention time is reached and the file is about to be deleted from the archive. Compliant storage media can be installed to ensure the files are not tampered with while stored.
Automatic Versioning
If an archived document is accessed and edited then Professional Archive Manager for Files recognizes the amendments and automatically stores the revised document as a new version. Authorized users can then view the different instances, new or original, of that document. This prerequisite archiving tool is central to compliant storage management and the retrieval of files for e-Discovery purposes.
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Lifecycle Management
Automated file lifecycle management is applied to every aspect of Professional Archive Manager for Files archiving. The capture, routing, storage, restoration and deletion of documents form the backbone of a documents lifecycle and can all be automated using the HSM Archive engine capabilities.
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Disaster Management
Parallel archiving of files onto many storage devices provides high availability and functions primarily as a backup file system. In the event of a file server malfunction, the effortless restore functionality of the Professional Archive Manager for Files Manager allows an administrator to retrieve archived files to a target server. File restoration jobs are easily managed from the archive to the MS-System File Server.
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User Transparency
Authorized users can administer their own file system by manually archiving and restoring documents. Ordinary users are not affected by the file archiving process; they will be completely unaware of the Professional Archive Manager for Files installation. The user interface is unchanged and the users’ daily file processes are unaffected.
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