Features of Professional Archive Manager for Exchange
Email Archiving
The typical business email user sends and receives 600 emails in a week. Those emails rapidly take up your Microsoft Exchange Server, which slows down. The solution is smart email archiving software.
Professional Archive Manager for Exchange drives email archiving by communicating with the Microsoft Exchange Server. It directs storage of the emails and their attachments away from the overworked Microsoft Exchange Server and onto separate, inexpensive storage. The archived emails can be retrieved, deleted, and restored with a few simple clicks. With Professional Archive Manager for Exchange, the time-consuming task of archiving email got much easier.
Single-instance storage technology archives the email, and communication through active directory ensures a balanced cooperation between internal corporate systems and Professional Archive Manager for Exchange.
Benefits of Archiving Email:
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Reduces data storage space immediately
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Saves on Microsoft Exchange Server costs
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Cuts time associated with physical backups
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Provides one-click disaster recovery
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PST Importer
PST files are causing more and more storage problems. Employees freely use MS Outlook's email archiving service, which stores the message on a local drive, cloging up corporate storage space. In addition, scattered PST files are hard to locate and delete. Professional Archive Manager for Exchange offers a PST Importer/Gatherer tool.
Professional Archive Manager for Exchange's PST gathering and importing feature collects and archives all system PSTs. Single Instance Storage (SIS) automatically removes duplicates, w hich frees up large amounts of corporate storage space. This cost-effective measure stabilizes the Microsoft Exchange Server by removing unnecessary data. The PST process can performed either be manually or automatically, as needed.
Benefits of PST Gatherer/Importer:
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Gather PST files from across the entire company network
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Import PST files - effortless email archiving
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Automated or manual email archiving process
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Integrated into Professional Archive Manager for Exchange email archiving system
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Email Archiving Methods
When archiving email, it doesn’t make much sense to store the same message and its attachment multiple times. Without an email archiving software solution, duplicate and PST files take up unnecessary space. Professional Archive Manager for Exchange Single Instance Store (SIS) uses advanced technology to ensure that the same email isn’t stored multiple times. SIS is only one example of methods used to decrease data storage space and save you time and money.
Professional Archive Manager for Exchange uses multiple methods to handle the email archiving process, with little configuration required:
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Archive email by size, type, class, and retention
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Set scheduled email archiving times
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Threshold (maximum mailbox size limit)
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Quota management (archiving email until maximum mailbox size is reached)
The Professional Archive Manager for Exchange MS-Outlook add-in gives you the power to manually archive email, search, restore, and view different versions and their attachments.
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Global Email Management
The business world has gotten smaller and it many organizations have company headquarters in one country and the factory, distribution center, and/or department personnel in another country.
Professional Archive Manager for Exchange specifically addresses an international organization’s email archiving needs. It can manage multiple domains of Microsoft Exchange environments in different locations around the world with a special location ID. A company subsidiary can utilize the centralized email archiving systems created by Professional Archive Manager for Exchange to build a secure global network. Benefits include:
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Enhanced operations between sites
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Improved business continuity
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Disaster recovery management with mirrored location
The administration of Professional Archive Manager for Exchange email archiving systems can be fine-tuned. Consideration for operations during the days, evenings, PST email archiving jobs, parallel email archiving, or load-balancing retrieval over separate locations can be controlled.
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e-Discovery
Respond to any investigation request quickly and easily with Professional Archive Manager for Exchange.
Organizations need to know what electronic information they have and be able to produce it when investigators request it for internal matters like Human Resources or an external dispute with a client. The process of identifying, securing, and producing relevant electronic information to document what actually transpired may be called e-discovery, early case assessment, compliance, or governance but it’s all driven by litigation preparedness. You must preserve business records to meet legal, regulatory, and/or business requirements. While meeting investigation requests is the top priority, litigation preparedness also saves time and money, keeps your staff from being pulled into crisis projects, and—more importantly—protects your corporate brand.
Professional Archive Manager for Exchange is an email archiving system that enables any investigator who has access privileges to search archived email quickly and easily. Without archiving, email typically exists on backup tapes and end users’ local workstations. Finding a specific email for an internal investigation or litigation can take weeks and cost a great deal. It can also pull key members of the IT staff from their regular jobs.
With Professional Archive Manager for Exchange, email searches take minutes and documents are found quickly with these important functions:
Delegate: Professional Archive Manager for Exchange allows special users to search the email archive for content ad hoc. (It also offers a single Federated Search that goes beyond email to include files, SharePoint documents, etc.) All communications are pre-staged in the archive so they are ready for repeated investigations and queries.
No IT intervention required. Clients may prefer to separate technical staff from the search process. Professional Archive Manager for Exchange empowers investigators to do their jobs directly through an Outlook folder or via the web. All the information is pre-staged and ready to be searched online. No backup tapes need to be pulled.
Search: Professional Archive Manager for Exchange allows you to search by name, date ranges, and specific words, among other fields. This search usually includes attachments.
Tagging: Investigators like to have the option to tag and/or add comments on the email (s) they find. Tags may include “Relevant,”“Non-Relevant,” and "Unknown,” for example. Metalogix allows you to select from standard tags and add your specific tag names quickly. You can also add comments on a selected item or items. “Susan, this email requires your review,”is an example.
Legal Hold: Investigators work with a simple drop-down tab that includes the LOCK feature. This feature takes any set of search results and secures it, suspending disposition (spoliation is the legal term) on every email in that set (see “updated rules of federal procedure”). It indefinitely suspends emails in a locked result set that would otherwise be eligible for disposition at midnight, while disposing normally of items not on legal hold. When UNLOCKED, the emails revert to their original retention and disposition policy. It is common for certain emails to be in multiple LOCKED search results. Those emails remain locked until the final lock is released. Professional Archive Manager for Exchange does not create a separate copy of the email when a legal hold is executed. It simply overrides the permissions for that email “in place.” Emails (a copy of email) can be exported in PST or native format (see Export) to anyone the investigator wishes.
Export: Investigators like to export certain search results outside of the archive. Professional Archive Manager for Exchange gives you two formats: PST and Natie.
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Email Lifecycle Management
Information management has become important because of regulatory rules, storage optimization, and an increase of disaster recovery. A good information lifecycle management solution helps you minimize information management headaches.
Professional Archive Manager for Exchange captures, routes, stores, restores, migrates and deletes emails automatically by using its HSM archive engine, taking the workload off your plate. The information management system controls the retention policy of each archived email from how long it will remain in either short term or long term storage media.
Short and long term email archiving allows you to set retention categories for single messages, mailboxes, or distribution groups. According to your set time, emails are then moved to cost-effective long term storage media. After the retention time elapses ,messages are then finally deleted.
Some archived emails may need to be restored back to the MS Exchange store. The information lifecycle management provided by Professional Archive Manager for Exchange restoration function makes this normally time consuming task effortless. Emails can be marked for restoration by removing the archive link. The message is then returned to the MS Exchange server.
Professional Archive Manager for Exchange ensures that the information management of your email messages is up to date for storage optimization and compliance.
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Email Post Process
Striving towards IT efficiency requires not only the best solutions, but also the best combination of solutions. Professional Archive Manager for Exchange email archiving system smoothly integrates with 3rd party applications. Its Post Process Management (PPM) module is a connector between archived emails and programs like CRM/ERP/DMS. This advanced email archiving feature promotes optimum software integration for unified business processes.
Post Process Management allows Professional Archive Manager for Exchange to extend the boundaries of 3rd party applications. The email archiving system can configure to work with document, workflow or customer relationship management systems. It revolves around scripting plug-ins that connects these kinds of applications together.
Depending on your existing IT system, the Post Processing tool could for example; use archived emails in an existing workflow process, use archived data for 3rd party compliance software or index metadata to be used in 3rd party advanced searches.
The possibilities are endless.
Email archiving is not just about saving messages; it's about making your job easier.
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Data Disaster Management
Professional Archive Manager for Exchange data disaster recovery solution is a fail-safe recovery tool in the event of a Microsoft Exchange server outage. The automatic retrieval of emails and their attachments delivers protection for email integrity and consistency.
In the event of a Microsoft Exchange server environment malfunction, Professional Archive Manager for Exchange data disaster recovery blocks all incoming and outgoing emails to protect against email loss. Continuity is achieved as all archived data is immediately accessed through the Archive Web interface.
Parallel archived messages onto duplicate storage media are quickly retrieved when the standby or new Microsoft Exchange server is activated. Company time is saved as the end user has as little downtime as possible.
Continuous off-site replication is supported by Professional Archive Manager for Exchange for deployment of data disaster recovery. Data replication creates a mirrored Microsoft Exchange server with continuous archiving onto storage media and offers instant retrieval. A connection can be made to a local, remote, standby or new Microsoft Exchange server. In seconds, the archived emails and attachments are accessible.
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User Transparency
When Professional Archive Manager for Exchange email archiving solution is installed, the end user can’t see a difference in their MS-Outlook or Outlook Web Access. They have no knowledge of the back-end email archiving process and continue working as before. The benefit is time saved on training.
If a user should have email archiving authorization, then a MS-Outlook Add-in can be automatically installed. This gives the end user a combination of one, or all of the below rights:
Other key benefits provided by Professional Archive Manager for Exchange email archiving solution for end users are:
